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Privacy policy

Privacy Policy and Image Rights

At ON SITE SL, we are committed to defending the rights of personal data protection for our clients and contacts. Therefore, we publish this information to properly inform:

  • About your rights and the use of this website BEFORE providing the data.
  • About the measures that guarantee the safeguarding and integrity of the data.
  • To ensure that the consent prior to the submission of data on your part can be properly substantiated.

All of this is in compliance with all legally established obligations in Organic Law 3/2018, of December 5, on the Protection of Personal Data and guarantee of digital rights, and in the European General Data Protection Regulation (GDPR), as well as all Spanish and European regulations applicable to this matter.

Therefore, any user seeking information must mandatory select the option of having read and accepted the website’s privacy policy, legal notice, and cookie policy.

Who is the Data Controller?

  • Name: On Site, S.L.
  • CIF: B98511660
  • Address: Carrer de la Ralla, 103, 46469 Beniparrell, Valencia
  • Phone: 961 299 626
  • Email: hola@onsitevents.com
  • IRegistered in the Mercantile Register of Valencia TOMO: 9594 LIBRO:6876 FOLIO: 158 HOJA: V-152754 INSCRIP: 1

What is the purpose of processing your data?

The data collected through the web forms are used to carry out different types of data processing:

  •  CONTACT: The data collected through this channel will be processed to provide you with the necessary information about the services we offer and those you are interested in.
  • NEWSLETTER: If desired, you may receive periodic information about our activity. In the case of registering for an event, it is reasonable to receive information about our activity and future editions of our congress.
  • MANAGEMENT – HISTORY: Data processing necessary to have a history of inquiries, event/congress attendees, allowing better subsequent management, and the organization of future events or congresses.

How long will we keep your data?

Personal data collected through web forms will be kept for the time necessary to carry out the purpose of the processing for which they were provided. Once the processing is completed, basic contact data may remain in a GESTION – HISTORICO database for the purpose of facilitating subsequent management. After the relationship is terminated, they will be kept blocked only to fulfill possible legal obligations.

What is the legitimacy for the processing of your data?

Legally, we can process the data you provide by having given your consent to do so. This is because you have expressly given your consent by activating the checkbox “I have read and accept.”

In the case of the NEWSLETTER: If you have registered for our congress-event, the basis of the treatment is the legitimate interest in providing you with information related to subsequent editions of the event you have registered for and our activity. If you have not registered, the legitimacy basis will be consent, expressly manifested in the contact form or newsletter through a checkbox.

Are your data communicated to other recipients?

The data you enter on the website will not be communicated to other entities unless required by law or to fulfill the purpose for which they were provided.

GESTION – HISTORY data, as well as REGISTRATION data, may be processed by an external service that will perform the necessary functions for the management of data processing (e.g., electronic platform for event-congress management, administrative and billing management, secretariat functions…). All these processes are carried out by third parties based on a contract for the provision of professional services, within which the obligations regarding privacy and the protection of personal data of the data processor are specified.

Your data is collected through forms on our website hosted on the servers of the company XXXXX located in XXXXX, so your data does not leave the European Union.

What rights do you have when providing us with your data?

Right to Information:

You have the right to be clearly informed BEFORE your data is collected about what data of yours is being processed, for what purpose they are processed, where the data was obtained, and if they will be or have been communicated to anyone.

Right of Access:

To know what data of yours is being processed, for what purpose, where the data was obtained, and if they will be or have been communicated to anyone.

Right to Rectification:

To modify inaccurate or incomplete data of yours.

Right to Erasure (Right to be Forgotten):

To prevent the dissemination of personal information through the internet when its publication does not meet the adequacy and relevance requirements provided for in the regulations.

Right to Object:

To prevent your data from being processed or to stop processing, but only in the cases established by law.

Right to Restriction of Processing:

To request the suspension of data processing in the cases established by law.

Right to Data Portability:

To receive your provided data in a structured, commonly used, and machine-readable format and to transmit them to another controller.

Right Not to be Subject to Individualized Decisions:

To avoid a decision about you being made that produces legal effects or significantly affects you based solely on the processing of your data.

How can you exercise your rights?

To exercise any of your rights, you must request it by email to hola@onsitevents.com, including:

  1.  A copy of your ID (passport or other identification document) or electronic signature.
  2. Content of the request you make and, if necessary, the documents that support it.
  3. Address (for notifications), date, and signature.

If you exercise your rights through a voluntarily appointed representative, you must provide the document or electronic instrument accrediting the representation.

In the case that the data subject is a minor or incapacitated, the rights will be exercised by their duly accredited legal representative.

What can you do if your rights have not been addressed?

If you believe that we have not satisfied your request, you can file a complaint with the Spanish Data Protection Agency on their website: https://sedeagpd.gob.es/sede-electronica-web/vistas/formNuevaReclamacion/reclamacion.jsf

Links to other websites:

his privacy policy applies only to the personal data collected through our website. However, this website contains links to other websites, so ON SITE SL is not responsible for the privacy practices of those other websites.

In other words, by clicking on one of these links, you are leaving our website, so you should read the privacy policies of those other websites that collect personal data.

For more information, the Spanish Data Protection Agency has published a citizen’s guide, which you can access here: https://www.aepd.es/media/guias/guia-ciudadano.pdf